Privacy Policy

Last updated: [insert date]

⚠️ This is an honest starting point written with South Africa's POPIA (Protection of Personal Information Act) in mind — but it is not finished legal advice. Because Wenzi handles children's data, have this reviewed by someone qualified in South African privacy law before relying on it. Replace every [bracketed] placeholder.

1. Who is responsible for your data

Wenzi is operated by [your full name / registered company name] ("we", "us"). For any privacy questions, contact us at [your contact email]. Under POPIA, we act as the responsible party for the personal information described below.

2. What information we collect

Account details: name, email address, role (teacher/learner), grade, and institution.
Content you create or upload: exams, questions, and any documents you provide.
Usage information: basic technical data needed to run and secure the service.

3. Children's information

Wenzi is designed to be used with school learners, some of whom are under 18. Where a learner is a minor, their account should be created and overseen by a teacher, school, or parent/guardian who provides consent. We collect the minimum information needed for the educational service and do not knowingly use children's data for marketing. [Confirm your consent process with a legal reviewer — POPIA has specific rules for processing children's information.]

4. How we use your information

To provide the service — creating and managing assessments and materials.
To operate, secure, and improve Wenzi.
To communicate with you about your account.

5. How AI processing works

To generate materials, content you submit (such as a topic or an uploaded document) is processed by third-party AI providers on our behalf. We share only what is needed to perform the task. [Name your AI/processing providers here and confirm they meet POPIA transfer requirements, as some processing may occur outside South Africa.]

6. Sharing your information

We do not sell your personal information. We share it only with service providers who help us run Wenzi (such as hosting and AI processing), and only as needed to provide the service, or where required by law.

7. Where your data is stored

Your data is stored using our hosting and database providers. [State where servers are located and note any cross-border transfer, which POPIA regulates.]

8. How long we keep it

We keep personal information only as long as needed to provide the service or as required by law, after which it is deleted or anonymised.

9. Your rights under POPIA

You have the right to access, correct, or request deletion of your personal information, and to object to certain processing. To exercise these rights, contact [your contact email]. You also have the right to complain to the Information Regulator of South Africa.

10. Security

We take reasonable steps to protect your information, including encrypted passwords and secure connections. No system is perfectly secure, but we work to keep your data safe.

11. Changes to this policy

We may update this policy from time to time. We will post the updated version here with a new date.

12. Contact

Privacy questions or requests: [your contact email].

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